Administrative Support

• Coordinate for conducting calls, meeting, workshop etc. including sending calendar invites, preparing agenda, taking and circulating minutes of the meeting.
• Serve as a key contact for all types of programmatic support to the assigned programs and supervisor.
• Maintaining calendar of events, meetings, trainings etc. for coordinating and smooth functioning.
• Coordinate and ensure proper documentation and tracking of consultants engaged within the programs for monthly invoices, documentation, contracts etc. Support consultants in fulfilling requirements as per the HR department.
• Prepare / Review/ submission of claims with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.

Program Support

• Support the program in developing/compiling reports, presentations for submission to the donors, and key stakeholders.
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team

Logistics Support

• Maintain program and office files both electronic and physical documentation. Ensure regular knowledge management of all program documents, including photos, documents, videos, reports, presentations, concept notes, government letters, event reports, IEC materials, etc.
• Maintain trackers and repository of all on going procurements, consultants, program inventories, important communication and approvals from donors and GOI letters etc.
• Support in procurement of program related material including IEC material, training modules, books, manuals as per procurement guidelines in consultation with admin and procurement team.

• Proficiency in computer skills, particularly Ms. Office.
• Ability to multitask and work in a multicultural team.
• Ability to produce documents and coordinate activities independently.
• Ability to develop productive working relationships with other agencies and stakeholders.
• Able to manage/prioritize work from several sources.
• Excellent organizational skills required.
• Excellent English and Hindi communication skills.
• Demonstrated skills on communications and knowledge management
• Willingness and flexibility to work on a wide range of tasks and travel upto 30% of time.
•