Contracts Management (50%):

• Process documentation for agreements, contracts, sub-grants, work authorizations, and purchase orders;
• Monitor performance against contract requirements;
• Create proper procurement guidelines to be followed by the program team
• Work with partners to help them understand and meet sub-grant and contract requirements;
• Maintain supporting reports throughout the duration of contracts and sub-grants;
• Process invoices and payments for partners in compliance with WRI’s policies;
• Provides guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants.

Financial Management (20%):

• Update and maintain project budgets utilizing WRI’s budgeting and forecasting software(TM1)
• Work closely with the Operations team to maintain the accuracy of budget forecasting and minimise variance from planned targets.
• Actively coordinate and collaborate with the accounting, payments, HR, and other program teams.
• Coordinates with project teams to support their ad hoc financial expenditures for outreach, communication/engagement and delivery efforts
• Ensures team compliance with terms and conditions of complex grant and contract agreements

Conference, Event & Travel Support (10% time)

• Coordinate conference and event logistics for domestic and international workshops, including venue and catering, equipment/translators etc.;
• Provide travel and visa support to the team;
• Supports teams with financial management for conference and event logistics as needed, including participant travel

Administration (20% time)

• Coordinates and schedules team meetings and assists in coordination of team’s annual planning processes
• Update and maintain new hire staffing information with operations
• Coordinate recruitment and manage onboarding of new staff members and interns, if needed;
• Manage various program, department, and organizational trackers
• Other duties may be assigned.

• Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
• Attention to deadlines particularly with regard to grant compliance and monitoring sub grant and contract relationships
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Strong writing, database management, and proofreading skills
• Excellent written and oral communication skills, including the ability to work well in a team
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, Zoom), and CRM database (Salesforce).
• Budgeting experience with Excel, or other budgeting software is highly desirable
• Ability to work independently with minimal supervision