• The role will require cross working between various colleagues located globally and across the British Council.
• The role holder is required to act as an enabler to various Senior Managers, Managers and stakeholders.
• The role holder’s core job will involve around strategizing and future of service/ department

Accountabilities, responsibilities, and main duties:
Below are the main accountabilities of the role holder :-
 

Program Management & Transition

• An expert in transition management who understands the key principles of transition management and project management and can advise on effective transition of new processes.
• Manage critical paths of any new transition effectively and take decisions to manage the timelines of transition. Should be able to convert proof of concepts into delivery.
• Developing a detailed transition plan (including work shadowing) and application of migration strategy including transition toll gates, identifying measures of success, developing client relationship and identifying opportunities for improvement in process.
• An expert in knowledge management to ensure all documented/tacit knowledge is captured and transitioned effectively.
• Defining IT infrastructure for process through testing and support of technical teams.
• An expert in process study so that the person can help in building appropriate transition/ process documents for the process.
• Risk management expert so that risks to the process are identified and mitigated at the right time. The person is responsible for managing issues and risk in the project and delivery, shall be an expert in documenting and managing risks and shall be able to mitigate the risks to achieve the milestones of the project.
• Ability to manage delays in different work streams while keeping overall project plan within timelines (this may require extending on a few days during transition).
• Lead strategic decisions in the process to achieve excellence and contribute to organisational goals.

Leadership skills

• Strategic thinking for the team and the organisation. Visionary thinker who can deliver strategic projects for the process/ organisation.
• People Management & Development skills. Should be able to manage multiple functions with large teams through effective people management and development approaches.

Operation management skills

• Service Design and Delivery
• Stakeholder Management
• People / Resource Management
• Quality Management
• Governance & Reporting
• Information Security

Service Design and Delivery

• Expert in managing multiple blended processes with a large headcount.
• Expert in defining service delivery framework (floor scheduling & staffing, occupancy management, seat utilisation etc.)
• Delivering efficiency by meeting process KPIs.
• Understand & implement various policies of the organisation and build a culture of customer excellence and compliance around them.
• Implementing Service management principles in service delivery.
• Ensure various resources are available for effective operations through connection with other functions of the organisation.
• Ensure services meet or exceed standards specified in the contracts and pre-defined SLA’s.
• Help build escalation points/helpdesk for the end customer to escalate issues.
• Identifying risks/challenges and developing mitigation plans to ensure smooth and seamless operation between the British Council and BCMS.
• Drives continual improvement projects within the process to ensure better efficiencies.
• Ensure Business continuity plans are always tested for service and critical services are always delivered as agreed with customers.
• Ensure product and process trainings are effectively delivered from the Shared Services.
• Process compliance with respect to contractual obligations.
• Undertake study of industry best practices related to BPO Operations for implementation.
• Responsible for day to day service delivery.
• Stakeholder Management
• Understand the stakeholders’ priorities and act upon them.
• Proactive communication and connect with the stakeholders on process updates, risks, challenges & highlights.
• Managing stakeholder visits effectively.
• Maintain strategic & tactical relationship with the HRBPs – regional and country level to build confidence and trust in the implementation of Success factors while adapting changes to ensure that their needs are met.

• Strategic thinking for the team and the organisation. Visionary thinker who can deliver strategic projects for the process/ organisation.
• People Management & Development skills. Should be able to manage multiple functions with large teams through effective people management and development approaches.

Operation management skills

• Service Design and Delivery
• Stakeholder Management
• People / Resource Management
• Quality Management
• Governance & Reporting
• Information Security

Stakeholder Management

• Understand the stakeholders’ priorities and act upon them.
• Proactive communication and connect with the stakeholders on process updates, risks, challenges & highlights.
• Managing stakeholder visits effectively.
• Maintain strategic & tactical relationship with the HRBPs – regional and country level to build confidence and trust in the implementation of Success factors while adapting changes to ensure that their needs are met.

People/ Resource Management

• Manage and conduct where necessary the recruitment, training, standardisation and performance evaluation of executives, Team Leaders and Assistant Managers.
• Performance management of the team.
• Drive initiatives in the process to manage attrition effectively
• Embedding employee engagement and motivation initiatives in the process.

Quality Management

• Embedding Quality Management principles in the process.
• Ensure the process meets all the requirements of standards (internal & external) implemented in the organisation and get them audited at regular intervals.
• Achieving quality related KPIs of the process.
• Driving continual improvement initiatives in the process.
• Undertake study of industry best practices related to similar processes and embed them in the process/ organisation.
• Ensure all complaints and feedback are addressed within reasonable time and impact is measured for process and business at regular intervals.

Governance and Reporting

• Provide monthly executive reports on the performance of the process.
• Analyse critical data for strategic solutions during rollout phases and through the lifecycle of the process.
• Reporting & governance, to ensure the right level of information is shared with the right stakeholders at the right time. This includes creation of dashboards, presentations, process reports and reports for stakeholders.
• Ensure services are delivered within the assigned budget.
• Ensure process compliances are met with respect to contractual/ legal/ law of land obligations.
• Identify and manage risks for the process.

Information Security

• Ensure that their workforce are aware of the information security policies and comply with them
• Ensure that the team & the process complies to ISO 27001/ ISO 22301 and IGA related requirements
• Send account opening requests effectively
• Disable accounts immediately for leavers and Absconders /on long leaves
• Document and monitor / review access levels of his/her team
• Provide security awareness and education to team
• Manage Records to ensure compliance to Freedom of information act
• Ensure incidents of their respective functions are closed within SLAs