Administration:

•     Overall Supervision of the Academy- Discipline Management of Staff and students, Monitor safety and Security, Travel Management, Fire Fighting practice, Hostel Management.
•     Staff record management & documents collection for HR process.
•     Maintain Student record and Mapping for Biometric for all students.
•     Verify credential of education qualification/certificates of applicants, also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.
•     Schedule meetings, appointments, interviews, counseling of staff/ students with the Project Director.

Asset Management:

•     Receive all equipment’s/stores/stationeries purchased by the academy and take on the Ledger stock.
•     Issue equipment’s/ stores/ stationeries to the various departments, entities as per requirements/direction.
•     Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
•     Handing/Taking over of assets within the departments between staff to be coordinated by admin.

HR and Admin Compliances: -

•     Leave and attendance management of students and employees.
•     Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
•     Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
•     Provide payroll input for Academy staff.
•     Liaison with HO HR for any employee related query and concerns.
•     Employee personal file management for the Academy staff.
•     Understanding of basic HR policies and tracking the basic statutory compliances with respect to the Academy.
•     Any other task as assigned by the Project Director.

Accounts:

•     Responsible for managing Academies purchase as per defined purchase policy.
•     Maintain books of accounts adhering to the accounting standards.
•     Verify accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
•     Ensure compliance with provisions of law on TDS, GST, etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
•     Periodic reconciliation of bank accounts.
•     Periodic reconciliation of vendor accounts.
•     Responsible for collection of fees from students and deposit into the Banks.
•     Submission of periodic reports to the Foundation as per financial MIS.
•     Facilitate audit of accounts by internal and / or external agencies.
•     Monitor the cash flow, budget, and inventories.
•     Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.
•     Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.
•     Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.
•     Monthly Fee Reconciliation with bank.
•     Monthly Budget vs. Actual Expenses report.
•     Quarterly Budget preparation and sharing with Head Office Finance Team.
•     Any other work assigns by Director related to Accounts and Finance

•     Attention to detail, empathy and inclusive approach.
•     Excellent professional knowledge.
•     Excellent written and verbal communication skills.
•     Good organizational and time management skills
•     Excellent interpersonal skills and disciplined approach