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Project Operations Analyst UNDP 2023

  • Deadline: Sep 17, 2023

  • Qualification (Education): Postgraduate

  • Experience Required: 0-3 Year

About Job Profile

Project Management/Coordination

The Project Operations Analyst will work under the direct supervision of HSS Project Manager and general guidance of UNDP CO Operations Manager. Some travel to the field is expected. 

The Project Operations Analyst will manage and supervise a core team of four operations support staff, as well as, regional out-posted Operations Assistants. 

Primary Responsibilities include

  • Provide day-to-day expert support to the HSS project Operations Unit and project Regional teams in accordance with UNDP rules and regulations, and relevant SOPs.
  • Analyse and provide technical advice to the Project Management on all aspects of operational support required to conduct the Projects activities.
  • Coordinate with UNDP India Country Office and F Unit all the issues of Project cost planning, allocation and redeployment of donor and regular funds in ERP system.
  • Prepare budget proposals and maintain in ERP necessary budgetary controls and records, process budget revisions in close coordination with CO Finance Unit, Project Management and Regional project teams.
  • Ensure elaboration of proper mechanisms to eliminate deficiencies in project budget management.
  • Review requisitions for goods and services in ERP to ensure their compliance with budget and procurement rules and regulations.
  • Verify requests for direct payment to UNDP CO Finance unit, PO-based and non-PO-based vouchers in accordance with the approved project budget; administer online reporting system;
  • Leads provision of timely payment requests and payments to consultants, subcontractors and service providers in accordance with established payment schedules and within the limits of the projects budgets.
  • Leads preparation of financial reports on the status of allotments, expenditures and commitments, clears financial reports for donors and provide Project Management with data on budget performance. By continuous analysis and monitoring of financial situation present the forecasts and ensure effective financial resources management and oversight. Analyse and report on Project delivery indicators.
  • Manage and maintain the project Petty Cash in accordance with the established rules and regulations and ensure timely reporting and replenishment.
  • Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched.
  • Manage timely corrective actions on purchase orders with budget check errors, un-posted or unmatched vouchers and other problems.
  • Closely liaise with UNDP India Financial unit, Administrative, Procurement and HR Units to  ensure  proper coordination of actions and activities related to project implementation.
  • Manages provision of  administrative support functions to facilitate the implementation of project activities, including  personnel matters,  attendance  records, travel  arrangements,  facilitating missions, office maintenance, reception/registry, procurement, contracting, communications, inventory.
  • Lead a smooth  operational  running of  the  project by  following  established operational rules and procedures, including preparation of the supporting documentation for contracts and payments.
  • Ensures timely contribution to the CO procurement plan, project annual and detailed implementation work plans and reports preparation  in  timely and  quality manner  based on  the  requirements of the  UNDP and project donors.
  • Coordinates with UNDP HR Unit  project recruitment  and  personnel management; prepare annual HR plan, assure  due selection  process  of project experts and consultants is in place through advertisements in mass media, participate in selection   process.  Verify  the   documentation   required  for   the   recruitment  and   contract extension, promotion, separation and other related administrative actions. Ensure duly approved recruitment strategy by the Project and CO Management prior recruitment process starts.
  • Coordinate and maintain oversight of Third Party Contracts management by externally contracted HR agency. Ensures accuracy of reports and payments to/from agency, quality assurance of payroll, leave & attendance, travel and assets/inventory handover records.
  • Manages data collection, analysis and maintenance of projects related data base and files; Keep accurate electronic and paper filing, information and records systems, correspondence register and filing. Ensures that filing system is followed across the project units.
  • Participate in  project  activities (meetings,  round  tables, conferences,  other  public activities) preparation, implementation and follow up, take meeting minutes, if required.
  • Ensures provision  that  travel  arrangements  and authorizations,  mission  requests, passport   and  visa requests and extensions, flight bookings and all other matters related to travel of international and  national project  staff  inside and  outside  India are  properly  and timely  authorized  and           processed.
  • Facilitate and provide full support to project monitoring, evaluation and audit missions, as well as missions of experts.
  • Leads accurate and updated  project inventory  records system and  assure that  UNDP  regulations on  the  equipment use,   storage  and   proper   maintenance  are   adhered.   Assure  that   the   project  equipment transfer/disposal is being done under UNDP rules.
  • Participate in  the  trainings for  the  operations/projects  staff and personnel. In close cooperation with UNDP CO Operations team organize development and delivery of series of trainings for HSS personnel on  HR, administrative, procurement  and financial procedures.
  • Contribute to the project's knowledge management and learning agenda.
  • Assure that due security measures are in place with regard to the project offices in the field.
  • Perform other duties as assigned by the project and/or UNDP management.

Knowledge, Skills and Abilities:

  • Providing management advisory services, hands-on experience in project implementation. Demonstrated skills in financial, HR or procurement management.
  • Experience in the usage of computers and office software packages, experience in handling web-based management systems.'
  • Advanced skills in data management and systems.
  • Experience and knowledge of Atlas/Quantum is a strong asset.
  • Excellent interpersonal, networking and team building and leading skills.
  • Excellent analytical skills.
  • Experience working in the UN system 
  • Experience collaborating with government agencies, international organizations, and community leaders.
  • Knowledge of UN regulations, rules, and procedures

Other Information:

Job Functions

  • Salary Range: NA LPA

  • Employment Type: Full Time

  • Work Mode: Work from Office

How to Apply

If you are interested in taking up the role, please apply through this link.

If you qualify and are interested in taking up the role, please apply through this link.

Apply Now
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United Nations Development Programme

  • State: Delhi

  • City: New Delhi

About Organisation

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience.
UNDP’s mandate is to end poverty, build democratic governance, rule of law, and inclusive institutions. We advocate for change, and connect countries to knowledge, experience and resources to help people build a better life.

  • State: Delhi

  • City: New Delhi

Contact Details:

Contact Phone: 1146532333

Contact Email: info.in@undp.org

Date of Posting/Posted On: Sep 05, 2023
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