Support the project team to ensure effective project planning and implementation 

• Assist in compiling and summarizing information and data for the formulation of project work plans. In consultation with project team, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues. 
• Support project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners. Review project documents for completeness and compliance with relevant rules and procedures and identify inconsistencies for referral to supervisor. Compile, summarize and present basic information/data on a specific project and related topics or issues; 
• Contribute to and support data collection for gender analysis and gender mainstreaming at the project level. 
• Provide administrative and logistical support to ensure successful project delivery that includes organization/coordination of project events, procurement and finance-related activities, contract management, recruitment, and coordination of field visits and project-related missions. 

Support partnerships and resource mobilization. 

• Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, and other partners and relevant stakeholders. Provide support in updating database of the relevant public and development partners, and other stakeholders who are counterparts for the project. 
• Support regular communication with partners, project counterparts, stakeholders, and beneficiaries. 
• Support dissemination of high-quality information and visibility of the project activities among the stakeholders. 
• Monitor project budget, financial resources, and accounting for effective and transparent use of available resources and to ensure accuracy and reliability of data/information used in financial reports. 

Support knowledge building and knowledge sharing relevant to the assigned project. 

• Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed. 
• Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy. 

Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies. 

• Preparation of administrative team results-oriented workplans.  
• Coordination of travel arrangements, including purchase of tickets, DSA calculations, PO preparation, arrangement of shipment/courier   
• Support procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals  
• Support the organization of progress meetings, field, and study visits to monitor project implementation and support organization of workshops, roundtables, and conferences within the project. 
• Support with protocol matters, coordination with local authority on space and other administrative matters. 
• Management of cash receipts and petty cash as required. 
• Maintenance of the proper filing system for finance, HR and procurement records and documents. 
• Training of staff on administrative procedures 
• Briefing/debriefing of staff members on issues relating to area of work 
• Preparation of monthly/quarterly/annual financial reports for donor  
• Maintenance of the internal expenditures control system for voucher processing, posting and recording are matched and completed.  
• Timely closure of accounts 
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.  
• Timely response to CO requests to resolve financial data issues. 
• Implementation of HR processes in State Office as applicable including support to contract management  

Provides support to proper supply and assets management, focusing on achievement of the following result: 

• Coordination of assets management in the state office, timely preparation and submission of periodic inventory reports. 
• Coordination of the provision of reliable and quality office supplies.
• Implementation of supplier selection and evaluation. 
• Recording receipt of goods in ERP towards the delivery of the goods/services .

Working with Evidence and Data - Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making

Digital Awareness and Literacy - Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

Customer Satisfaction/Client Management - Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Communication - Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Monitoring - Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results