Provide advanced administrative and logistical support to the formulation and management of WEFT and WEE projects/programmes:

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
• Review programme data from programmes/ projects for country office website;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

Provide advanced administrative support to the financial management of the WEE unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Quantum system;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
• Prepare and follow up of cost-recovery bills in Quantum system.

Provide advanced administrative support to the WEE Programme Unit:

• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;

Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the county office resource mobilization efforts;
• Organize, compile and process information from donors, country office and programme team, as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing:

• Support synthesis of lessons learnt and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.
• Develop background documents, briefs and presentations related to WEFT and WEE projects
• Provide logistic and administrative support for advocacy campaigns, events, trainings, workshops and knowledge products;
• Coordinate the development of knowledge management methodologies, and products on WEFT and WEE projects
• Support in collating and preparing quarterly and annual donor reports;

         Any other tasks as assigned by the Supervisor.

• Relevant professional experience in the areas of women’s economic empowerment and intersections of violence against women.
• Experience of working in the textile supply chain would be given preference.
• Relevant experience and expertise in managing multi stakeholder/partners projects.
• Substantial relevant expertise and experience in working with the private sector on gender mainstreaming in policies and initiatives beyond Corporate Social Responsibility (CSR).
• Experience in high quality documentation and reporting skills desirable.
• Experience of working in the UN System.