Provide administrative and logistical support to the formulation and management of the Programme/Project:

• Provide administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements;
• Provide technical guidance to the Project team and executing agencies on routine delivery and reporting of project supported activities and finances;
• Prepare information for the audit of the project and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme/Project:

• Create projects in QUANTUM, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide support in monitoring budget preparation and the finances of projects/projects; including the finalization of FACE forms/Financial reporting forms;
• Review financial reports; prepare non-PO vouchers for development project;
• Process payment for team and consultants;
• Maintain internal expenditures control system;
• Create requisitions in QUANTUM for development projects; register good receipts in QUANTUM;
• Assist in the preparation and follow up of cost-recovery bills in QUANTUM.

Provide administrative support to the Programme/Project:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Project Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Assist in procurement and logistics arrangements for organizing of workshops, training programs etc.
• Consolidation of project reports for UN Women periodic reporting and uploading in DAMS

Provide administrative support to Resource Mobilization to the Programme/Project:

• Prepare cost-sharing and other agreements; follow up on contributions within the project/donor for timely receipt of fund
• Organize, compile and process information from/for donor/s, Project team, and project team, as inputs to various databases and documents.

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.