• Supporting PST members in ensuring consultancy contracts, grant agreements, amendments and other legal documents are being drafted, approved and signed in a timely manner while liaising with the Finance and Legal teams
• Ensuring procurement processes are in compliance with GAIN Procurement Policy e.g., RFP, Selection, raising Purchase Orders, Contracting and Payments
• Maintaining payment log records and processing high volume of invoices in line with the GAIN procurement procedures
• Processing and gathering information required for financial planning and auditors’ requests (including forecasting and budgets)
• Assisting PST members in updating project profiles on our project information system (PRISM)
• Supporting PST Director in preparing relevant reports on project performance and status for SMT and board meetings
• Assisting with various recruitment related activities such as editing Job Descriptions (JDs), scheduling interviews, preparing induction schedules as well as inducting new PST starters on organisational processes

• The ideal candidate will have demonstrable experience in an administrative or project management support role in supporting multiple members of a geographically dispersed team. You will have proven experience in supporting budget administration, procurement and contracting processes preferably within a finance administration support role.
• The postholder will also have experience working in a fast-paced environment, whether in the private or not for profit (NGO) sector and dealing with internal and external stakeholders at all levels.
• You will be a strong team player with good command of written and spoken English and be willing to work in multicultural, multi-lingual environments. In addition to this, you will be highly flexible with the ability to accommodate different time zones with excellent skills in diary and time management. Candidates’ with knowledges in a second language, ideally French, Portuguese, Hindi and/or Bengali is a plus.
• The ideal candidate will posess exceptional communication and stakeholder management skills as well as a strong ability to operate independently with evidence of a high degree of judgement and proactivity.
• A relevant diploma or certification in related subject or relevant experience is required. You will be IT literate with excellent MS Office skills such as Excel, MS word, Outlook, and Power Point. Candidates’ with knowledge on SharePoint and Salesforce and exposure to finance systems (Navision) and contract management systems would be an advantage.

Our Working Culture and Environment
 
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
 
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
 
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.