• Providing logistical coordination and administrative support to PST members for events management (both in-person and online) including venue booking, diary invitations, setting up the right technology, preparing and disseminating materials, contacting speakers, etc.
• Supporting related procurement tasks like raising Pos, paying invoices or travel expenses
• Helping with processing and gathering information required for financial planning and auditor’s requests related to events (including forecasting and budgets)
• Providing travel support to PST team members for complex travel itineraries and including assistance with visa processing
• Managing day-to-day travel coordination and diary enquiries / scheduling for the Director of Programme Services
• Assisting PST members in arranging complex meetings with a large number of attendees, and at times attendees external to GAIN. Ensuring strict compliance with GAIN safeguarding and security provisions for all travellers to PST events

The ideal candidate will posess exceptional communication and stakeholder management skills as well as a strong ability to operate independently with evidence of a high degree of judgement and proactivity. A relevant diploma or certification in related subject or equivalent experience is required. You will be IT literate with excellent MS Office skills such as Excel, MS word, Outlook, and Power Point.
 

Our Working Culture and Environment
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
 
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
 
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.