Programme Management Support:

• Provide program and administrative support to the Partnerships and Communications team in the preparation and regular updating of various program documents, such as work plans, budgets, and reports on program implementation arrangements.
• Under the guidance of the supervisor, assemble briefing materials and prepare presentations for the program.
• Identify sources, gather, and compile data and information for the preparation of documents, guidelines, and other material as required.
• Assist in reviewing and preparing documentation related to procurement of goods and services, and support contract tracking.
• Support the team in providing guidance on routine program implementation and tracking use of financial resources.

Financial Management Support:

• Use QUANTUM to prepare required budget revisions, revision of project award and project status, determination of unutilised funds, and operational and financial closure of the program.
• Create requisitions in QUANTUM for receipt of goods and services, including making budget checks for requisitions, POs, and vouchers.
• Support the team in the financial management and monitoring of the program.
• Organize, compile, and process information from donors and the team, and keep track of the information through databases and e-filing.
• Support the team in tracking and reporting on mobilised resources.

Administrative Support to Partnership and Communications Team:

• Provide administrative support to the team in the organization of events, meetings, and workshops.
• Make travel arrangements for team members, including preparation of travel requisitions and claims.
• Draft non-substantive correspondence.
• Maintain organized hard and electronic files for easy access and retrieval, including for audit preparations. Ensure safekeeping of confidential materials.
• Create and maintain files of correspondence/documents and electronically received information, and ensure up-to-date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
• Prepare presentation materials/slides in PowerPoint for meetings and workshops and keep all papers ready for meetings.

Supports Knowledge Building and Knowledge Sharing:

• Participate in trainings for the operations/projects staff on program-related matters.
• Stay up to date with the latest systems, tools, processes, and guidelines from UN Women and relevant partners to efficiently deliver program-related tasks.
• Support strong collaboration and cooperation between the Partnership and Communications team, India CO, UN Women Regional Office, and partners outside of UN Women.
• Contribute to knowledge networks and communities of practice.

• Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the program team, including logistical support.
• Ability to provide input to business process re-engineering, elaboration, and implementation of new data management systems.
• Ability to create, edit, and present information in clear and presentable formats, using appropriate IT functionality.
• Ability to organize and complete multiple tasks by establishing priorities.
• Ability to handle a large volume of work, also under time constraints.
• Ability to establish, build, and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly.
• Ability to administer and execute financial processes and transactions.
• Ability to manage data, documents, correspondence, and reports information and workflow.

Application Information:

• Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org
• Application Information: Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org
• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
• UN Women will only be able to respond to those applications in which there is further interest.