• Serves as the primary point of contact for all administrative, logistics and travel related matters for the project team.
• Organizing and facilitating various workshops and events for in-house staff and external stakeholders.
• Managing logistic arrangements of all the events, collating materials, planning for staff & participants’ travel and reimbursements.
• Managing travel and accommodation requests coming from various cities/ states and ensuring safety & security
• Provides a full range of administrative support to the Project Team, including scheduling travel and event arrangements, meeting, internal staff relations, external liaison, and correspondence.
• Draft minutes and reports of various meetings and workshops.
• Maintain database of regular vendors to manage small procurement as per the procurement policy.
• Coordinate with program team and PADM in preparing budget related to program i.e. consultant hiring, event and workshop, procurement & logistics.
• Facilitate the finalization of vendors for any project related activity in coordination with Senior Project Administrator.
• Coordinate with vendors and contractors for submitting invoices within the due timeline and tracking vendor advances.
• Coordinate with PADM in all financial/administrative processes for payment to Vendor/NGO/CBO.
• Assist in processing Travel Expenses (TER) of PATH and non-PATH staff and keep track of Travel Advance and TER.
• Prepare and submission of claims and reconciliation with required supporting, procurement plan, advance settlements against activities as per the organization’s financial norms.
• Maintains payment tracker to know if there are any undue delay and provide payment advice to the vendor immediately after payment.
• Comply with applicable PATH policies, SOPs and local laws.

• Strong experience in organizing workshops, seminars, training & meetings and marketplaces as and when required is essential.
• Good communication skills in English and Hindi.
• Proven interpersonal skills and ability to work effectively independently and in a team.
• Well-organized and attention to detail with good follow-through skills.
• Experience of independently liaising with Vendors/NGOs.
• Computer proficiency with high level of familiarity with commonly used packages like MS Word, Excel, Power Point, Outlook & Web surfing to search relevant data & documents.
• Ability to handle a variety of assignments under pressure of deadlines.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. 

PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.