University of Chicago Trust invites applications for Operations Associate; Apply by October 12, 2023

Operations Associate University of Chicago Trust 2023

Monitoring, Evaluation and Assessment

Deadline: Oct 12, 2023
Qualification (Education): Graduate
Experience Required: 0-3 Year

About Job Profile

Monitoring, Evaluation and Assessment

The Trust is seeking a full-time Operations Associate to be based out of its Delhi office. It is a critical role that will provide smooth office operations and will interact with the Trust’s operations and project teams. Responsibilities will include providing key support services, such as travel planning, invoice management, arranging space needs, etc.

The ideal candidate is energetic, a team player and possesses excellent time management skills, excellent verbal, and written communication skills with the ability to work well in coordination with cross-functional groups within the organisation. Please note that this is a full-time office-based role.

Primary Responsibilities include

Coordinate, negotiate and manage relationships with existing and new vendors.
Review vendor and consulting contracts using existing templates - ensure correctness and preparedness of the vendor contracts for materials, supplies, products, or services.
Collect, review, and compile Trust vendor invoices and employee reimbursements.
Coordinate DIL India payment documentation in accordance with year to date actuals and budget requirements.
Create payment vouchers with associated supporting documents for further review.
Maintain voucher information in the voucher master MS-Excel sheet.
Ensure payments are made timely and according to the terms and conditions of the vendor.
Coordinate and facilitate travel arrangements with the approved travel agents, including ticketing, hotel arrangement stay, local vehicle bookings, invoice collection, etc.
Book meeting rooms for Trust staff, manage office space and team seating arrangements.
Maintain an asset list of items purchased for program teams at the Trust.
Manage stationery and business cards for employees.
Provide logistical support.
Ensure office policies and procedures are implemented appropriately.
Maintain office calendar, schedule staff meetings, and coordinate miscellaneous office events.
Other duties as assigned.

Knowledge, Skills and Abilities:

Excellent computer skills, including familiarity with MS Word and MS Excel
Strong written and verbal communication skills in English
Understanding and application of webinar platforms like Zoom, Teams etc.
Experience with managing logistics for events
Excellent organization and time management skills, with superior attention to detail.
Process-oriented and highly disciplined.
Flexible, self-motivating, and able to multi-task efficiently.
Comfortable working in teams and supporting an office environment.
Fluent in English and Hindi
Must be legally authorized to work in India.

Other Information:

Job Functions

Monitoring, Evaluation and Assessment

Salary Range: NA LPA
Employment Type: Full Time
Work Mode: Work from Office

How to Apply

Application Documents

Resume
Cover Letter
Three References

Applicants must be willing to travel within India as needed for their respective responsibilities.

Please submit application materials to Leni Chaudhuri at lenic@uchicagotrust.org

If you qualify and are interested in taking up the role, please apply through this link.

Apply Now