• Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.
• Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines
• Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
• Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
• Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately
• Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
• Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making
• Supervises the fleet of vehicles in the mission (vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), and supports the projects to keep specific fleet management software updated.
• Ensures the good maintenance DWBI premises in the capital, including houses, office, and warehouses.
• Keeps physical inventories up to date in all DWBI houses, office, and warehouses in the capital.
• Manages office, houses, and warehouses services and utilities contracts and bills.
• With the support of the logisticians in the field, keeps mission equipment inventories up to date by using the appropriate software.
• Supports the Logco in capital applied security matters, helping to update security related documents, and ensures SOPs are fully implemented at capital level.
• Supports the supply department in technical related aspects regarding local purchases.
• With the support from the logisticians and admins in the field, keeps contact lists updated.
• Prepares contracts with subcontractors for maintenance, repairs, and rehabilitation of premises, as well as rental agreements with transport and equipment providers.
• Prepares monthly consumables requests and submits to the logistics coordination for validation and approval.
