Human Resources:

• Develop annual HR strategy for the country office in collaboration with other interlocutors.
• Review & develop job descriptions for existing or needed positions in collaboration with respective line managers in consistence with Tdh IDO salary scale.
• Supervise the overall recruitment process of national positions and participate in the selection process involving skill tests, oral interviews as per Tdh policy.
• Ensure all new employees go through formal process of Induction on Tdh IDO Programmes; Global Code of Conduct, Country Strategy; Organizational policies, etc.
• Develop and harmonize necessary HR SOPs, introduce to the teams, and ensure compliance for all HR actions.
• Ensure that all staff are informed and oriented about the existing policies and comply with the regulations and monitor discipline within the team.
• Periodically review and improve the HR policy in accordance with legal framework of the country and Tdh core values.
• Conduct market survey with parallel INGOs regarding compensation & benefits; recommend to CR a coherent policy for the IDO team.
• Update the salary scale & classification and ensure its strict implementation.
• Ensure Performance Appraisals are conducted annually for the national staff; initiate and follow up with line managers for timely completion of the process and submission of reports.
• Develop training/ capacity building needs assessment and a training plan for the country office staff.
• Facilitate Team building initiatives among staff throughout the year.
• Facilitate the operations of the ICC Committee. 
• Focal point of all Legal matters including facilitating interface with Legal Advisor.
• Line manages the Office Driver.
• Key member of SMT of the India Country Office.
• MCD/ HQ reporting and compliance.
• Supervise the administrative and payroll procedures and support Finance team to ensure timely disbursement of salary payments.
• Take part in disciplinary procedures and investigations.
• Participate to the definition of HR inputs in terms of writing project proposals and any amendments.
• Coordinate with & support the HR Team of Kolkata base on personnel administration, pay roll at country office level.
• Update on monthly basis organisational chart clarifying hierarchical & functional links on SharePoint; online HR database and ensure monthly follow-up of HR tools.
• Be responsible for matters pertaining to logistics for IDO staff based outside of Kolkata office.
• Contribute to the monthly MCD SitRep report.
• Elaborate HR reports and contribute to all other reports.
• Travel & movement for IDO staff, Tdh visitors, and Consultants.
• Manage and update visitors’ information pack and ensure this is shared at least 3 days prior to international or interstate visitors arriving.
• Is responsible for maintaining all online and hard files related to HR for Tdh IDO.

Logistics 

• Support office and partner Procurement of assets & Office items; arranging meetings/ workshops, hiring of services & logistics for Events etc. complying Tdh policies & procedures.
• Monitor service & maintenance of IT and other equipment.
• Manage & archive contracts and Agreements of Service providers, House Owners, Consultants, Partners.
• Lead the process of procurement planning for each project in coordination with program team and in compliance with Tdh procurement policy.
• Responsible to conduct market analysis to identify service providers and product suppliers. 
• Administration of Purchase files and ensure easy access for internal and statutory audits.
• Arrange Logistics for IDO Staff, visitors and consultants- booking of train tickets, flight tickets, vehicle hire and hotel accommodation.
• Monitor Office vehicle movement, and ensure vehicles are maintained /serviced regularly.
• Search premises for IDO as per requirement from time-to-time complying Tdh procedure.
• Manage vendor’s data base and other Admin tools.
• Support and manage travel of staff, monitor movement of IDO Vehicle, and supervise maintenance.
• Responsible to ensure asset list is updated and all assets recorded and accounted for as per Tdh procurement policy.
• Responsible to maintain insurance for IDO (assets, fire, theft & burglary) & Staff (accidental & health).
• Ensure vehicle/fleet guideline for India is annually reviewed, updated, and implemented correctly.
• Supervise Office Support staff and Office Driver.
• Is responsible for maintaining all online and hard files related to Logistics for Tdh IDO.
• Facilitate and support annual and project-based audits.
   

• sector (ideally INGOs) of which 3 yrs in a senior position, having collaborative approach, effective process management skills.  

Languages               

• Excellent oral and written skills in English and preferable Bengali and Hindi.

Security

• They remain the Focal Point for security coordination within the country office and are the link between HoCO and the Team in all matters concerning security & movement of Team, premises, and equipment. 
• They will advise the HoCO on security update, report on incident(s) if any, and ensure a Security Plan is in place; periodically update the policies and update the team.