Establish accounting systems and culture to ensure:

• Books of accounts are updated on regular and timely basis by handling all activities of the monthly and yearly closures;
• Verification of payment processing for legal and accounting issues, monthend checklist, and timely closures;
• Verification of the documentation on voucher before final payment 
• Ensuring monthly bank reconciliation in place. 
• Ensure Internal control systems and finance manual process are in place at the Head Office for payments, procurements and fixed assets management;
• Ensure that all third-party accounts i.e. vendors, funders etc. are reconciled on a monthly basis;
• Responsible for day to day administration of GAS (Global Accounting System -SUN
• System);
• Web banking automation and maintaining bank relationships for Head Office and State Offices.

Compliance & Audit:

• Ensure complete and timely compliance to RoC, Income Tax, FCRA, PT, PF and other applicable statutory regulations;
• Provide necessary support during Statutory audit for the organization which includes, developing ToR of the audit firm, liaise with the auditors.
• Provide necessary support during internal audits;
• Digitalization of finance data
• Physical archiving by handing over of list of files verification of physical data storage by the vendor
• Retrieval of data (both soft and hard data)
• Ensure payroll and statutory compliance.
• Monitoring of timely TDS deduction and deposit & ensure timely filing of quarterly returns of TDS
• MSME, ITR and FCRA quarterly/annual return filling
• Receiving, distribution, and resolving queries related to form 16A
• Ensuring timely processing of full and final settlement of employee
• Resolving queries related to payroll, Income Tax and calculation of full & final settlement
• Ensuring timely processing of TDS and PF submission, as per GOI timelines

Grants Management

• Follow up with the RM team to ensure that Grant incomes are received on time;
• Assist in formulating budgeting protocols;
• Support during Grant audits

Others

• Liaise with WA UK and other federation members for settlement of their accounts
• Orient the staff (both finance and non-finance) on the finance policies, systems and procedures.
• Ensure that enough liquidity is maintained at all times both at HO and State office level.
• Ensure timely disbursement to State Offices and Partner NGOs.
• Participate in the procurement meetings.

• IT literate and have good knowledge of Excel, Word & Power point (MS Office in general).
• Hands on operational knowledge of working on/customising accounting software’s/packages.
• Experience of developing and using monitoring and reporting systems.
• Ability to work effectively in a diverse team environment.
• Highly numerate, strong accounting knowledge, and analytical/problem solving skills.
• Ability to coach both finance and non-finance people on financial topics including budgeting & internal controls.
• Fluency in speaking, writing, reading English and Hindi.
• Familiarity with SUN Accounting system will be added advantage.