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Executive Assistant Aga Khan Agency for Habitat India 2023

  • Deadline: Dec 24, 2023

  • Qualification (Education): Graduate

  • Experience Required: 0-3 Year

About Job Profile

Support and office management

AKAH India is seeking a highly organized and proactive executive assistant to provide administrative support to our executive team. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, and have keen attention to detail. If you have a strong sense of discretion and a passion for supporting high-level executives, we invite you to join our dynamic team.
 

Primary Responsibilities include

 

  • Efficiently manage and prioritize the Senior Leadership Team’s (SLT) calendars, appointments, and travel arrangements.
  • Arrange and coordinate travel itineraries, accommodations, and transportation for the Senior Leadership Team.
  • Prepare detailed travel plans and ensure all necessary arrangements are in place.
  • Draft and edit business documents, including emails, memos, reports, and presentations.
  • Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
  • Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
  • Take accurate meeting minutes, distribute them, and follow up on action items.
  • Prepare and organize documents, reports, and presentations for executive meetings.
  • Maintain confidential files, records, and databases with utmost accuracy and discretion.
  • Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
  • Liaison between SLT and internal/external parties, ensuring effective communication.
  • Assist with special projects, research, and analysis as assigned by the Senior Leadership Team.
  • Maintain organized filing systems, both physical and digital, ensuring quick retrieval of necessary documents.
  • Oversee office supplies, equipment, and facilities within the Senior Leadership Team’s office.
  • Handle general administrative tasks to ensure the smooth operation of Senior Leadership Team’s office.
  • Identify areas for process improvement and implement efficient administrative systems.

 

Knowledge, Skills and Abilities:

 

  • Exceptional organizational and time management skills with the ability to multitask effectively.
  • Strong written and verbal communication skills
  • Proficiency in using virtual meeting platforms and productivity software, like Microsoft Office Suite
  • Professionalism, confidentiality, and discretion in handling sensitive information
  • Detail-oriented with the ability to deliver accurate work within established deadlines.
  • Excellent interpersonal skills and the ability to build relationships at all levels.
  • Proactive and self-motivated with a problem-solving mindset
  • Flexibility and adaptability to meet changing priorities and work demands.

 

Other Information:

Job Functions

  • Salary Range: NA LPA

  • Employment Type: Full Time

  • Work Mode: Work from Office

How to Apply

If you are interested in taking up the role, please apply through this link.

If you qualify and are interested in taking up the role, please apply through this link.

Apply Now
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Aga Khan Development Network

  • State: Maharashtra

  • City: Mumbai

About Organisation

The Aga Khan Development Network (AKDN) works to improve the quality of life for tens of millions of people in 30 countries. Many of its institutions have been operating in the developing world for over 50 years. Today, the Network employs over 80,000 people. Its budget for non-profit social and cultural activities stands at US$ 950 million. The Network’s economic development arm, the Aga Khan Fund for Economic Development, generates annual revenues of US$ 4.3 billion, and all of its surpluses are reinvested in further development activities, usually in fragile, remote or post-conflict regions.
 

  • State: Maharashtra

  • City: Mumbai

Contact Details:

Contact Phone:

Contact Email:

Date of Posting/Posted On: Nov 27, 2023
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