Logistics Management:

• Coordinate and oversee day-to-day logistics operations, including inventory management, transportation, and distribution.
• Ensure timely delivery of materials, supplies, and equipment to various departments.
• Implement and maintain effective logistics strategies to optimize efficiency.

General Administration:

• Supervise and manage office facilities, ensuring a clean, organized, and conducive working environment.
• Oversee reception duties, handling incoming calls, and greeting visitors.
• Manage office supplies, equipment, and maintenance requirements.

Procurement:

• Ensuring procurement of IT and Non-IT materials, consumables, Assets, Furniture and Fixtures, and any other items as needed for are procured in the agreed TAT and as per process of the procurement policy.
• Ensuring all Service requirements, repairs, maintenance is done as per TAT and as per laid processes.
• Ensuring travel and logistical arrangements, food, catering etc., venue, hotel and related bookings are done within TAT adhering the processes.
• Preparation and Submission of all documents related to Purchases and Services request as per standard process and guidelines to Finance in timely manner and as per process error free.

AMCs & Service Agreements:

• Identifying Service Providers for maintenance of assets, facilities, providing service as per need (Pest Control etc).
• Creating agreements for annual basis, negotiating best rates.
• Allocating the vendors for service regularly and tracking their usage.
• Renewal of AMC based on need.

Housekeeping/ Security/ Utility Bills.:

• Maintenance and upkeep of office space, cleanliness, interior decoration etc.
• Availability of Security personal as per need.
• All utility bills are paid in time.

Maintenance, Update and analysis of data:

• Collating and updating for Admin including Procurements/ Purchases/Services Rentals / AMCs in google trackers, inputting missing information as per needs.
• Learning, on long run able to analyse and present team performance by themselves.

Team Management:

• Managing people, supporting the field Program Associates (Admin) in state teams, functionally guide and coordinate
• Visit to relevant Program teams periodically in terms of Admin Support Required.

Compliance:

• Ensure compliance with organizational policies, relevant regulations, and ethical standards.
• Stay updated on industry trends and best practices to enhance administrative processes.
   

• Proven experience in administrative roles with a focus on logistics and procurement.
• Strong knowledge of procurement processes, supply chain management, and logistics operations.
• Excellent communication and interpersonal skills.
• Proficient in using office software and management tools.
• Ability to multitask, prioritize, and manage time effectively.
• Strong problem-solving skills and attention to detail.