Administrative Management
• Work closely and collaborate with different teams (stakeholders) to understand their expectations and requirements from Administration department
• Plan and fulfil the Administration support needs of various stakeholders as mentioned above
• Develop, review and improve administrative systems, policies and procedures
• Ensure seamless execution of all administrative activity across the organization
• Be the first level support in case of any administrative or external emergency
• Manager of ancillary staff – Allocate ancillary staff to various programs/functions/departments as per the need and supervise their performance on a regular basis
Procurement Management, Service Contracts and Inventory Management
• Service Contracts - Responsible for collecting the service needs of various stakeholders and developing contractual partnerships, reviewing their service and monitoring them on a regular basis. This includes services such as Transport services, Catering, Security and Housekeeping services.
• Procurement - Responsible for collecting the material needs of various stakeholders, developing vendors, placing orders and ensure on time receipt of the materials
• Responsible for maintaining inventory of goods, reviewing the stock and placing orders for regular needs
Campus Management, Regulations and Financial Discipline
• Responsible for implementing campus safety procedures to ensure safety of the staff / wards / families / visitors when they are in the FAME campus
• Develop and implement guidelines to protect all FAME India properties
• Develop and implement visitor management protocols
• Monitor housekeeping activities at regular intervals
• Plan, oversee on campus and off campus events including internal meetings, meetings with caregivers, conferences, orientations, training sessions etc.
• Assist the Head of Operations in developing and managing the annual budget for administrative and campus-related expenses.
• Monitor expenditures and financial records, ensuring adherence to budgetary guidelines.
• Identify cost-saving opportunities and recommend strategies to optimize resource allocation.
• Collaborate with the finance department to track expenses, process invoices, and maintain financial records related to administrative and campus management
• Ensure compliance with relevant laws, regulations, and standards pertaining to the organization's operations and facilities.
• Maintain records and documentation required for audits, inspections, and reporting purposes.
